Guidelines & Rules
IFKA POLICIES
Our policies ensure a safe, respectful, and professional training environment for all students.
Privacy Policy
Iron Fist Karate Academy (IFKA) · Website and the IFKA mobile app · Last Updated: 16 October 2026
This policy explains what personal information Iron Fist Karate Academy (“IFKA”, “we”) collects through our website, our dojos and the IFKA mobile app (Android, iOS and web), why we collect it, who we share it with, how long we keep it and the choices you have. It applies to students, parents and guardians, and instructors.
Who we are
Iron Fist Karate Academy, Al Sila Hotel, 2nd Floor, Perinthalmanna, Malappuram, Kerala – 679357, India. Email: ironfistkarateoffitial@gmail.com · Phone: +91 73060 36562. We are the data fiduciary for the information described here under India’s Digital Personal Data Protection Act, 2023.
Information we collect
Identity & contact
WhatStudent name, date of birth, gender, phone, email, home address; parent or guardian name, relationship and phone; emergency contact
WhyEnrolment, contacting you, safety during training, age-based class and event eligibility
Health
WhatMedical notes you choose to give us (for example allergies or injuries)
WhyStudent safety during training. Only staff at your dojo can see them.
Training records
WhatDojo, instructor, belt rank, promotions, attendance, progress notes, event registrations
WhyRunning classes, gradings, certificates and tournaments
Payments
WhatFees owed and paid, amount, date, method, receipt number, Razorpay order and payment IDs
WhyCollecting fees, issuing receipts, accounting
Dojo photos
WhatPhotos of our training halls uploaded by the academy office
WhyShown on each dojo’s page in the app
App account
WhatLogin email, password (stored only as a secure hash), role, notification preferences, in-app notifications
WhySigning in and showing each person only what they’re allowed to see
| Category | What | Why |
|---|---|---|
| Identity & contact | Student name, date of birth, gender, phone, email, home address; parent or guardian name, relationship and phone; emergency contact | Enrolment, contacting you, safety during training, age-based class and event eligibility |
| Health | Medical notes you choose to give us (for example allergies or injuries) | Student safety during training. Only staff at your dojo can see them. |
| Training records | Dojo, instructor, belt rank, promotions, attendance, progress notes, event registrations | Running classes, gradings, certificates and tournaments |
| Payments | Fees owed and paid, amount, date, method, receipt number, Razorpay order and payment IDs | Collecting fees, issuing receipts, accounting |
| Dojo photos | Photos of our training halls uploaded by the academy office | Shown on each dojo’s page in the app |
| App account | Login email, password (stored only as a secure hash), role, notification preferences, in-app notifications | Signing in and showing each person only what they’re allowed to see |
We do not collect your location, contacts, personal photos, files, microphone or camera data, and the app contains no advertising and no third-party analytics or tracking. We do not sell or rent personal information.
Card and bank details. Online payments are processed by Razorpay. Card numbers, UPI PINs and bank credentials are entered on Razorpay’s secure checkout and are never seen or stored by IFKA. While you pay, Razorpay’s software may collect device and payment information under Razorpay’s privacy policy.
Children
We train students from age 4. Personal information about a student under 18 is provided by, and collected with the consent of, their parent or guardian at enrolment. App logins for students under 18 are issued to the parent or guardian. The app is meant for academy staff, adult students and parents; it is not directed at children and shows no ads.
Who can see your information
- Academy staff: Super Admins see all records. Instructors see students, attendance and fees only for the dojos they teach at, and never revenue totals.
- Students and parents see only their own records.
- Service providers who process data for us under contract:
- Supabase, Inc.: secure database and login hosting (servers in Singapore).
- Razorpay Software Pvt. Ltd.: online payments, payment links, refunds.
- Expo (650 Industries, Inc.): delivers app updates; no personal information is sent.
- Authorities, when the law requires it.
Your data may be stored on servers outside India (Singapore). It is protected in transit with encryption (HTTPS/TLS) and at rest by our hosting provider, and access is restricted by role.
How long we keep it
- While you are a member, and for up to 3 years after you leave, so we can confirm past gradings and certificates.
- Payment and receipt records are kept for as long as Indian tax and accounting law requires (usually up to 8 years). After an account is deleted, these are kept without contact details.
- When you ask us to delete your account, we delete your login and erase your contact and health details within 7 days, except records we must keep by law.
Your rights and choices
You can ask us to access, correct or erase your personal information, withdraw consent, or nominate someone to act for you. Correct most details by asking your dojo or the academy office.
Delete your account: in the app, open Settings → Privacy & account → Delete my account, or follow the steps at ironfistkarateacademy.com/policies/account-deletion. You can also email us.
Grievances
Contact our Grievance Officer at ironfistkarateoffitial@gmail.com or +91 73060 36562. We reply within 7 days and resolve complaints within 30 days. If you are not satisfied, you may complain to the Data Protection Board of India.
Changes
We will post updates on this page and change the date above. For significant changes we will also tell you in the app.